12 Steps You Can Take to Prepare Your Academic Writing for Submission to a Journal
Publishing your academic writing in a journal is crucial to advancing your career and becoming an expert in your chosen field. Standards are high and you usually only get one shot, so don’t waste it! Make your paper the best it can be before submitting.
- Read the journal. Just because a particular publication covers your field doesn’t necessarily mean that your article will be a good fit. Learn the aims of the particular publication, and then take it a step further by looking at the articles they choose to publish. If your article doesn’t seem like a good match, find a different publication to submit to or rewrite your article to make it more appropriate.
- Find the article submission guidelines. You’ll find that different publications have different requirements, and if you don’t follow them, you risk having your academic writing thrown out before it’s even considered! It would be a shame not to be published just because you exceeded their word limit or submitted it as the wrong file type.
- Proofread, proofread, and then proofread again. It’s not enough just to run spellcheck or read through your work once. You may be surprised by the errors you find by combing through your work again. Of course, getting a second set of professional eyes on your work is ideal, since they’ll catch mistakes that you may not even realize you made! We can help with this.
- Review your bibliography. When proofreading, it can be easy to overlook this part of your paper, but it’s important to make sure it’s free of typos and errors, too. Also, you want to ensure that all sources that you cite in the text are included in the bibliography, and vice versa.
- Verify you’ve included all the conventions of academic writing. Be sure to include a title, abstract, and keywords, and your paper should contain a clear statement of purpose in the introduction, lay out your hypotheses or the questions you are exploring, detail your methodology, provide a systematic analysis, and then discuss the results in the conclusion while acknowledging any limitations of the study.
- Rework your title. It’s possible that the title you currently have is the best option, but more often than not, there’s a better one out there! You want the title to be accurate and descriptive. Look out for “filler” words and repetition. Take the time to brainstorm new ideas, and then get outside opinions to help you make a final selection.
- Consult with a colleague in your field. The opinions of friends and family members are valuable, but this paper will be judged by someone who has in-depth knowledge of your area of study. Get an objective opinion before you submit your academic writing to a journal. Professors and other mentors are great resources for notes on how to improve your article.
- Get permission. Are you using any copyrighted material? Any piece of content you took from an outside source should be cited, and you need to obtain permission before submitting to a journal. Printing something as though you own it can come back to haunt your academic career in a big way.
- Develop an effective cover letter. After spending all that time perfecting your academic writing, it can be tempting to throw together the cover letter quickly and get it out there. This is a big mistake. You need this letter to be as compelling as possible because the editor may not get further than that! But that doesn’t mean it should be long-winded. Instead, keep it short and to the point, just highlighting the key points. The goal is to entice them to read more!
- Look for supplemental material. Can you add more value to your academic writing? Are there tables, graphics, or other visual representations of the data that can help support your arguments? Some journals even accept multimedia, such as video or audio files, which they may include on their websites.
- Call the editor. Even better than reading the journal to find out what they are looking for is having an actual conversation with the decision makers on the other end. Your enthusiasm and knowledge about the topic can help encourage the editor to take a look at a paper that he or she may otherwise not have considered. It’s also an opportunity to find more ways that you can adjust your academic writing to be a better fit for the journal.
- Present your paper at conferences. If you’re not sure where to submit, this can be a great path to finding a publication interested in your work. Instead of you seeking them out, they may come to you! Journal editors often attend conferences with the intent to find papers to publish.
If you’ve followed these 12 steps, you’ve done your best to prepare your academic writing for publication! Be aware that it can often take 3-4 months to hear back, so don’t be discouraged if you aren’t contacted right away.